How to Track Rent Payments: A Simple System for Small Landlords
A simple 15 minute a month system for tracking rent payments for small landlords, with a worked duplex example.
Repairs vs Improvements on a Rental Property: How to Tell and How to Record Them
How to tell a repair from an improvement on a rental, with real examples and the three IRS safe harbors small landlords can use.
Rental Property Tax Deductions Checklist for Small Landlords (2026)
Every common tax deductible rental expense in one checklist, with the Schedule E line next to each one.
Schedule E for Small Landlords: Line by Line Guide (2026 Tax Year)
Plain English, line by line Schedule E instructions for small landlords, with a filled in duplex example.
Rental Property Spreadsheet for Expenses (Free Excel Template, Schedule E Ready)
A free rental property expense spreadsheet with every cost already sorted into Schedule E lines, plus a worked example for a single rental.
Late Rent Fee Calculator (Free): CA, TX, FL and NY Rules
Free late rent fee calculator for landlords. Enter rent, your lease fee and dates to get the fee you can charge, with California, Texas, Florida and New York rules.
Best Property Management Software for Small Landlords (2026): Stessa vs TurboTenant vs Baselane vs a Spreadsheet
An honest comparison of Stessa, TurboTenant, Baselane and a free spreadsheet for small landlords, with real fees on a $1,400 rent.
Partial Rent Payments: How to Accept and Record Them (Free Agreement)
How landlords should handle a partial rent payment: when to accept it, Florida and California cautions, a free partial payment agreement, and how to record it in your ledger.
Late Rent Fee: How Much Can You Charge and How to Record It
Late rent fee rules for landlords: flat vs percentage fees, grace periods, limits in California, Texas, Florida and New York, and how to record a late fee in your ledger.
Prorated Rent Calculator (Free): Move In and Move Out
Free prorated rent calculator for landlords. Enter the rent and move in or move out date to get prorated rent with the actual days, 30 day or 365 day method.
Free Rent Receipt Template (Fillable PDF, Word, Excel) + Filled Example
Download a free fillable rent receipt template (PDF), or use the Word or Excel version. See a filled in example and check which states require landlords to give rent receipts.
Tenant Ledger Template (Free): Filled Example + Excel Download
A tenant ledger is a running record of every charge and payment on one tenant’s account. See a filled in example, what it must include, and get a free template.
