Free Rent Ledger for Small Landlords
Built for small landlords with 1 to 10 units. Track every rent payment, late fee and expense in one simple spreadsheet. Works in Google Sheets and Excel. Free.
Single family homesDuplexesTriplexesFourplexesTax categories mapped to IRS Schedule E
What the free rent ledger does for you
Track every payment
Log rent due, rent paid and the date for each tenant. Your running balance and late payments update automatically.
Handle real life cases
Partial payments, late fees, vacancies and mid month move ins are built in, with color coded status for each month.
Be ready at tax time
Expenses are grouped by IRS Schedule E line, so your year end summary is ready to hand to your tax preparer.
Start here
Pick a topic to find the right template or guide.
TemplatesFree rent ledger, rent roll, receipt, rental application, letters and checklists.Rent TrackingRecord payments, partial payments and tenant balances.Late Fees & DepositsCalculate and document late fees and security deposits.Taxes & ExpensesSchedule E, deductions and records, with IRS sources.Landlord ToolsHonest comparisons of landlord software and apps.About usWho we are and how we keep our guides accurate.
This month for landlords: November
- Rent increases and renewals for January 1: send your notice now if your state needs 30 to 60 days. Use our rent increase letter or lease renewal letter.
- Winter check: heat, smoke and CO alarms, pipes and gutters. Use the rental inspection checklist.
- Late rent before the holidays? Put the plan in writing with our rent payment plan agreement.
- Get ready for 1099s: ask contractors for a W-9 and total what you paid each one this year. See 1099 for landlords (new $2,000 limit for 2026).
- Catch up your books: enter every rent payment and receipt in your rent ledger before the year ends.
Free landlord forms and templates
Every template is free to download.
Records and tracking
Rent ledger templateExcel and Google SheetsTenant ledgerOne tenant’s full historyRent receipt templateWord, Excel and PDFRent roll templateAll units on one pageSecurity deposit trackerA record for each depositSecurity deposit interest calculator2026 ratesForms and letters
Rental application formFillable PDFLate rent noticeFillable PDFRent payment plan agreementFillable PDFLandlord reference letterFillable PDF and sampleLease termination letterFillable PDF and samplePet addendumFillable PDF and sampleRental expense spreadsheetSchedule E readyLatest guides
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Built on official sources
Our guides link to the IRS, HUD and state statutes so you can check every rule yourself. We update them when numbers change, like the IRS mileage rate each year.